DOCUMENTATION CONTROL

 Documentation control, also known as document control, is the process of managing documents, including creation, approval, distribution, and archiving. It is an important part of quality management systems in various industries, particularly in regulated industries such as pharmaceuticals, medical devices, and aerospace.

In documentation control, documents are managed in a systematic way to ensure that they are accurate, up-to-date, and accessible to those who need them. This includes controlling access to documents, ensuring that documents are properly reviewed and approved, and maintaining a history of changes.

The documentation control process typically involves the following steps:

  1. Document creation: Documents are created using templates or other established formats.

  2. Document review and approval: Documents are reviewed and approved by designated personnel, with revisions made as necessary.

  3. Document distribution: Documents are distributed to authorized personnel and stakeholders, with controlled access to ensure confidentiality and integrity.

  4. Document revision and version control: Changes to documents are tracked and documented, and the current version of the document is clearly identified.

  5. Document archiving: Obsolete documents are archived or disposed of in accordance with established procedures.

Effective documentation control is essential for ensuring compliance with regulatory requirements and maintaining the quality of products and services. It also helps to ensure that employees have access to the information they need to perform their jobs effectively and efficiently.

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